§ 2-52. Definitions  


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  • Administrator means the county administrator.

    Best and final offer means the process used in competitive proposal evaluation whereby final proposals containing the vendors' most favorable terms for price and services or goods to be delivered are requested and considered prior to proposal award.

    Bid means a formal price offer by a vendor to furnish specific goods or services in response to an invitation for bid or a multistep bidding procedure.

    Board means the board of county commissioners.

    Business means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any other private legal entity.

    Capital improvement project means any public improvement which the county undertakes, including the construction or reconstruction in whole or in part of any building, road, highway, street improvements, plant, structure, or facility necessary in carrying out the functions of the county government.

    Change order means a written document executed to direct a contractor to make changes or additions to a purchase order or contract, including monetary, time and specified changes.

    Construction means the process of building, altering, improving, demolishing, or major repairing or renovating of any structure or building, or other improvements of any kind to any real property, or other activity specifically related to, or part of, these processes, as determined by the director of purchasing.

    Contract means a binding written agreement, enforceable by law, between two (2) or more parties for the purchase or sale of goods or services. A purchase order is a contract.

    Contractor means any awardee having a contract with the board of county commissioners.

    Construction departments collectively means the departments of engineering, water utilities, airports, facilities development and operations, and environmental resources management.

    County means the county board of county commissioners or any of its authorized representatives pursuant to ordinance, resolution, or administrative code.

    Debarment means the exclusion for cause of a vendor, contractor or subcontractor from responding to any county solicitation or from doing business with the county directly or indirectly.

    Designee means a duly authorized representative of the board, the county administrator, purchasing director, or a director of a construction department, as applicable.

    Emergency purchase means a procurement made in response to a need when the delay incident to complying with all governing rules, regulations, or procedures would be detrimental to the interests, health, safety, or welfare of the county.

    Glades means the area from the Broward County line north along Canal L-36 to the Loxahatchee National Wildlife Refuge, thence north to Southern Boulevard along Canal L-40, thence west along Southern Boulevard to a north-south line 1½ miles west of Canal L-8, which coincides with a private agricultural road heading north from Southern Boulevard at that point where State Road 880 intersects Southern Boulevard from the South, thence north along the line of this north-south road to the boundary of the J.W. Corbett Wildlife Management Area, thence east and north along the boundary of the J.W. Corbett Wildlife Management Area to the Martin County line.

    Glades business means a bidder or proposer which has a permanent place of business within the Glades and which holds a business tax receipt issued by the county that authorizes the bidder or proposer to provide the goods, services, or construction to be built and which is issued prior to the issuance of the invitation for bids/request for proposals for which a preference is sought. If the business is a joint venture/partnership, it is sufficient for qualification as a Glades business if at least one (1) of the joint venturers/partners meets the requirements set forth in this subsection.

    Glades utility authority ("GUA") means that authority that has been created pursuant to F.S. Ch. 163, Pt. 1 (the Florida Interlocal Cooperation Act of 1969) for the purpose of providing water, wastewater and reclaimed water service to the residents of the cities of Belle Glade, Pahokee, South Bay and surrounding areas in an efficient and fiscally responsible manner, and that is governed by its board of directors.

    Goods means any tangible personal property other than services or real property.

    Inspector general fee means the fee imposed pursuant to the county inspector general ordinance (Ordinance No. 2009-049).

    Invitation for bid ("IFB") means a solicitation used in the formal competitive bid process to solicit sealed bids for the purchase of goods or services that are equal to or greater than the mandatory bid or proposal amount.

    Living wage ordinance means an ordinance adopted by the board that requires construction contractors and subcontractors, as defined in chapter 2, article IV, division 3, of the County Code, to pay a living wage and provide minimal health benefits to employees directly providing construction-related services to the county pursuant to a contract.

    Local preference ordinance means an ordinance adopted by the board that applies a local preference to bids or proposals submitted by local vendors, as defined in chapter 2, article III, division 2, part D of the County Code, in response to a solicitation of goods and services.

    Mandatory bid or proposal amount means the threshold dollar amount established by the board whereby the formal competitive bid or proposal process must be used, except as otherwise provided herein. The mandatory bid or proposal amount shall be fifty thousand dollars ($50,000.00).

    May denotes the permissive.

    Posting means an act whereby the county publicly notices, in a designated location(s), the recommended awardee of an invitation for bid or a request for proposal.

    Professional services means those services as defined in section 2-80.21 of the County Code.

    Proposal means a formal offer by a vendor to furnish goods or services in response to a request for proposal.

    Proprietary means there is only one (1) item that meets the need of the using county department as determined by a reasonably thorough analysis of the marketplace; however, the item may be obtained through more than one vendor.

    Purchase order means a contract used to authorize a purchase from a vendor that includes specific goods or services ordered, applicable terms as to payment, discounts, date of performance and transportation; and other factors pertinent to the transaction. A purchase order is referred to herein as a "contract."

    Quotation means a written informal offer by a vendor to furnish specific goods or services in response to a request for quotation.

    Request for information ("RFI") means a solicitation that will satisfy a need or that will determine available sources rather than provide a firm specification; thereby giving the respondent latitude to develop a good or service that will fulfill the need, or thereby provide available sources for the good or service.

    Request for proposal ("RFP") means a solicitation used in the formal competitive proposal process to solicit sealed proposals for a good or service that is equal to or greater than the mandatory bid or proposal amount; where the scope of work or specifications may not be closely defined; and, where the evaluation is based on established criteria which may include, but is not limited to, price.

    Request for quotation ("RFQ") means a solicitation used in the informal competitive bid process to solicit quotations for a specific good or service that is less than the mandatory bid or proposal amount.

    Request for submittal ("RFS") means a solicitation used in the informal competitive proposal process to solicit submittals for a good or service that is less than the mandatory bid or proposal amount; where the scope of work or specifications may not be closely defined; and, where the evaluation is based on criteria which may include, but is not limited to, price.

    Resource manager means the director of a county department, or his designee, who has been given the responsibility of monitoring and approving the county's procurements of specific commodity groups as specified in the purchasing department's policies and procedures.

    Responsible bidder, quoter, proposer or respondent means a vendor who has submitted a bid, proposal, submittal, quotation, or response demonstrating the capability in all respects to fully perform the contract requirements and who has the integrity and reliability to provide reasonable assurance of good faith and performance.

    Responsive bidder, quoter, proposer, or respondent means a vendor who has submitted a bid, proposal, submittal, quotation, or response that conforms in all material respects to the solicitation. "Responsive" also applies, where applicable, to compliance with specified small business enterprise requirements or local preference requirements. A vendor can be responsive to a solicitation but may be deemed non-responsive to small business enterprise requirements or to local preference requirements.

    Services means the furnishing of labor, time, or effort by a contractor wherein the provisions of goods or other specific end products (other than reports, studies, plans, advisories, contractual documents, or other documents relating to the required performance) is incidental or secondary. This term shall not include construction, employment agreements, or collective bargaining agreements.

    Shall denotes mandatory.

    Small business enterprise ("SBE") means a business as defined in chapter 2, article III, division 2, part C of the County Code.

    Sole source means there is only one (1) good or service that meets the need of the using county department and that good or service is available through only one (1) source as determined by a reasonably thorough analysis of the marketplace.

    Specification means the description within a solicitation or contract for the good or service to be provided by a contractor.

    Suspension means the suspending for cause of a vendor, contractor or subcontractor from responding to any county solicitation, or from doing any new business with the county directly or indirectly, for up to a two-year period.

    Vendor means an actual or potential supplier of a good or service. A vendor can be a quoter, bidder, respondent, or proposer; however, upon execution of a contract with the board or designee, the vendor is referenced herein as a "contractor."

(Ord. 05-062, § 3, 12-20-05; Ord. No. 08-009, § 2, 4-15-08; Ord. No. 2010-010, § 1, 4-20-10)